Administrative Assistant - Nursing Department

Company: Northeast State Community College
Location: Kingsport
Posted on: June 9, 2021

Job Description:

Northeast State Community College is an openaccess, public, comprehensive community college that advances lifelong learning and strengthens the economic and social/cultural aspects of the community. To facilitate teaching, learning, service, and student success, the College provides innovative, highquality, and relevant associate, certificate, and careerfocused educational programs and services. Were nestled in the beautiful Northeast region of Tennessee, in the middle of the Tri-Cities.

We offer eligible employees a comprehensive benefits package that includes health, dental, vision, pharmacy, life insurance, EAP services, flexible spending accounts, short-term disability, long-term disability, retirement, 401k, paid holidays, annual/personal leave, sick leave, educational assistance programs, and so much more!

Respect - We value respect and provide an environment of inclusiveness, cooperation, and diversity.

Responsibility - We value responsibility and promote integrity, accountability, and excellence in teaching, learning, and services.

Responsiveness - We value responsiveness and facilitate personal, professional, and economic growth.
We are currently seeking a talented individual to join the Northeast State Community College team as an Administrative Assistant for the Nursing Department.

Position Summary

Reporting to the Director of Nursing, the Administrative Assistant provides general support to the Nursing Department. They assist the Director of Nursing in managing the daily operations and activities of the Nursing Department, as well as with digital records management, onboarding, and inquiries from employees, applicants and the general public.

Requirements of the Position

Minimum Qualifications and Education Requirements

Associates degree or higher from an accredited institution
Minimum of two (2) years experience providing administrative support, knowledge of office administrative practices and procedures
Ability to prepare correspondence and reports accurately from plain copy or rough draft
Ability to establish and maintain an effective working relationship with students, faculty, other employees, and visitors
Technology Skills: MS Office skills, Word, Excel, Outlook; digital records management systems; general operating systems and data information systems

Preferred Skills

Knowledge of community college policies and practices
Excellent customer service skills
Attention to detail and accuracy (application packet will be reviewed)
Proficient in Banner and myNortheast systems

Specific Role & Responsibilities

Develop and implement digital records management system
Prepare and edit correspondence and reports
Maintain efficient office filing and retrieval system
Maintain accreditation records
Arrange and coordinate committee meetings, correspondence, and records
Record, transcribe, and distribute meeting agendas and minutes
Process travel authorizations for administrative personnel
Field administrative and faculty issues/inquiries
Review operating practices and implement improvements where necessary
Assemble and analyze data used to prepare reports and documents
Assist administrative personnel with retrieval of information and data
Assist the Director of Nursing in managing the daily operations and activities of the Program
Update, communicate and implement current budget status to Director of Nursing
Support nursing administration with special projects
Prepare and track clinical affiliation agreements/contracts
Compile and enter faculty information into FLAC system
Compile and update semester schedules which includes assigning room charts, spreadsheets, registering students, and entering Banner data
Responsible for monthly back-ups of nursing program information on shared drives
Complete other assignments as directed by supervisor

General Employee Responsibilities

Comply with local, state, and federal guidelines and laws.
Comply with Northeast State Community College and Tennessee Board of Regents policies, procedures, and guidelines.
Comply with SACSCOC (Southern Association of Colleges and Schools Commission on Colleges) Principles of Accreditation, policies and guidelines.
Promote and maintain College and TBR Mission, Vision, and Values.
Promote and comply with Northeast State Community College SAFE Campus programs.
Maintain digital calendar and archive annually on June 30. Provide supervisor with access to calendar and an archived copy of calendar for annual performance review.
Seek efficiencies and continuous improvement in both position and personal growth.
Lead/promote College and TBR initiatives as they relate to this office.
In all duties assigned, show a commitment to quality, customer service, and Northeast State Community College: to include students, College employees, and the community served by Northeast State. Be an active and contributing part of the Northeast State Team.
Follow professional code of conduct and ethics; maintain professional dress in compliance with expectations of the position.
Demonstrate a commitment to inclusive excellence.
Complete other assignments as directed by supervisor/Vice President for Academic Affairs.
Utilize effective people skills in working with internal and external customers.

Additional Notes

Will frequently exert 25 pounds of force to lift, carry, push, pull or otherwise move objects
Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the job.

Compensation: $26,333 - $31,595 annual salary dependent on education and experience.
Contract Type: Fiscal, Full-Time Regular
Location of Position: NeSCC Kingsport - Regional Center for Health Professions,
300 W. Main St.
Kingsport, Tennessee, 37660
United States

Open Until Filled: No
Application Deadline: June 18, 2021, 6:00 PM Eastern Time

Required Documents: To be considered for a position with Northeast State, the following documents are required: cover letter, resume/vitae, and unofficial transcripts. You will also be required to provide the contact information for a minimum of three (3) professional references.

Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Requisition Number: req5782

Northeast State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies:

Linda W. Calvert
Vice President for Administration & Grant Development
AffAct@NortheastState.edu
P. O. Box 246
Blountville, TN 37617-0246
423.323.0222

The Northeast State Community College policy on nondiscrimination can be found at https://apps.northeaststate.edu/ie/policymanual/pol.asp?p=254.

Keywords: Northeast State Community College, Kingsport , Administrative Assistant - Nursing Department, Other , Kingsport, Tennessee