Administrative Specialist

Company: Lamar Advertising Company
Location: Kingsport
Posted on: June 9, 2021

Job Description:

The Administrative Specialist is the glue that holds the office together! If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Kingsport, Tennessee is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in the Tri-Cities of TN and the surrounding areas.

This is a part-time position working 20-29 hours/week.

Company Overview:

Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

Want to hear more about Lamar? Check out these videos:

• About Us
• Giving Back Program

Compensation Overview:

The hourly range for this position is $13 - $15 / hour, dependent on experience.

Benefits Overview:

We offer a highly competitive and comprehensive compensation & benefits package for all full-time employees. Some of our benefit offerings include, but are not limited to, multiple medical plan options, dental and vision insurance, paid vacation/sick time, 401K plan, and incentivized wellness programs.

Position Purpose:

The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. It will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, Proof of Performance (POP), billing, social media, and AP/AR responsibilities.

Essential Functions and Responsibilities:

• Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE's and/or directly to clients upon request
• Drafts/enters contracts into billing system
• Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients.
• Assist Office or Business Manager with or handle collection issues and Human Resources related tasks
• Maintain the petty cash accounts, reconcile monthly bank statements, and verify monthly Sarbanes-Oxley reports
• Conduct commercial credit checks on potential clients to determine credit worthiness
• May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office
• May handle marketing duties such as social media efforts for the office
• Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machine and computers
• Operate telephone as receptionist to answer, screen, and route calls for the office; relay messages
• Greet and answer inquiries for general public, customers and visitors, route and resolve information requests with a customer service focus
• Process outgoing mail and receive deliveries
• Type correspondence; compile data for expense and statistical reports
• Coordinate space and office organization; maintain paper and electronic files
• Filing duties for the office
• Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them
• Print out blank contracts for staff - Bulletins, Posters, Commercial, and Digital
• May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office

Knowledge, Skills, and Ability Requirements:

• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member.
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners and binding machines.
• This position requires the ability to handle different challenges each day and adequately prioritize those demands

Education and Experience Requirements:

• Associates degree and/or Bachelor's Degree (in Business, Marketing, or another related field) preferred
• 2 years of office experience is required. In lieu of experience, college education will be accepted.
• A driver's license is preferred
• Or another equivalent combination of education and experience

Physical Demands and Work Environment:

• The primary work environment for this position is the office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
• Nights spent traveling, away from home, are less than 10%.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

JobIDAdmin

Keywords: Lamar Advertising Company, Kingsport , Administrative Specialist, Other , Kingsport, Tennessee